1-218-444-4478
1-218-444-4478

Administrative Specialist/Accounts Payable Processor

AirCorps Aviation > Employment > Administrative Specialist/Accounts Payable Processor

SUMMARY:

The Administrative Specialist/Accounts Payable Processor position is responsible for supporting the team to efficiently complete their objectives. Key responsibilities include managing office communications, schedules/calendars, meeting/event planning, billing records management, employee and customer contact management, staff administrative support, project support, and maintaining confidentiality with all company matters.

Reports To: Financial Director

TO APPLY

Complete the online form or download an application form and submit with resume to jobs@aircorpsaviation.com.

AIRCORPS AVIATION JOB INFORMATION PDF

Full-time Benefit Packages Include:

  • Health Insurance
  • Health Savings Account
  • Retirement Plan
  • Paid Time Off
  • Term Life Insurance

Applicants have rights under Federal Employment Laws:

PROFESSIONAL RESPONSIBILITIES:

  • Professionally greets and manages interactions with customers, visitors, contractors, and other guests.
  • Manages incoming correspondence and electronic communications, including promptly answering and directing all incoming calls to the appropriate party.
  • Assists with managing and maintaining staff schedules, calendars, appointments, and travel arrangements.
  • Arranges complex meetings/events with both internal and external parties, including trade shows and customer visits.
  • Supports accounting functions, including: accounts payable, reconciliations, travel & expense reports, check runs, and bank deposits.
  • Maintains the confidentiality of sensitive company and customer information.
  • Provides HR administrative support as needed.
  • Performs additional duties as assigned.

REQUIREMENTS:

  • Be able to read, write, and speak English clearly.
  • Ability to manage busy calendars for multiple staff members.
  • Ability to schedule and coordinate complex meetings and travel arrangements.
  • Has excellent communication skills to interact with customers, prospects, and our team.
  • Ability to manage projects and create presentations and documents.
  • Ability to stay highly organized and up-to-date with employee and customer contact management and expense reports.
  • Associate’s Degree in business administration, a relevant field or an equivalent amount of training and experience.
  • Relevant experience in a receptionist or office administration role, preferably in a related industry.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift and pull objects weighing up to 30 pounds at a time.